Uganda: Logistics Officer

CESVI is an international NGO mandated to work in emergency, recovery and development settings. It has been operational in Uganda since 2001, working mainly in the following sectors:
 Food security interventions (agricultural inputs, agro and agro-pastoralist field schools);
 Livelihoods and economic development (market rehabilitation, access to land, income generation initiatives);
 Service delivery sectors including water, education, health (HIV/AIDs, sanitation and hygiene promotion).
Cesvi’s mission is to transform into action the concept of ‘human solidarity and social justice into humanitarian aid and development initiatives for the affirmation of universal human rights’.
Cesvi in partnership with WFP is going to implement the General Food Distribution program in Palabek settlement; Lamwo district from 1st July 2018. In respect of this intervention, CESVI is seeking to recruit a suitably qualified person to fill the position of a Logistics Officer.
JOB DISCRIPTION Job Summary:

The Logistics Officer will be responsible for field procurements, transportation, warehouse and reporting in conformity with CESVI and Donor guidelines/policies. He/She will be in charge of planning, monitoring and managing the safe custody (storage) and transportation of all commodities entrusted to the care of CESVI by WFP. Key Duties and Responsibilities: Transport and commodity management  Coordinate the movement of food commodities from the donor to the FDPs

 Work closely with WFP logistics department in preparation for commodities receipts.

 Ensure adequate transport is available for smooth delivery of food commodities.

 Take all necessary measure to minimize losses during commodity movement

 Coordinate commodity release and distribution planning.

 Coordinate preparation and approval of the distribution plans based on the updated beneficiary figures.

 Coordinate movement of staff and goods.

 Coordinate servicing of vehicles and other assets.

 Process payments for all programs logistic services.

 Review vehicle movement, fuel usage and vehicle monthly reports

 Inspect commodity delivery trucks and ensure they are in good mechanical condition.

 Keenly monitor commodity dispatch process to ensure commodities released from the warehouse are actually delivered to the FDPs. Procurements

 Actively facilitate contracting of all services related to commodity transportation, warehousing, quality survey and fumigation.

 Work in liaison with management to design necessary service contracts based on donor guidelines.  Work closely with management to ensure procurement of goods and services is done per donor, WFP and CESVI guidelines.

 Ensure proper filing of all the contract documents (Tenancy agreements, transport agreements, staff contracts, vehicle insurance as well as service level agreements with vendors) for easy Ware House management

 Oversight management of all the commodity warehouses as per donor and CESVI standards.

 Facilitate procurement of all the warehouse Facilitate procurement of all the warehouse items and documentation.

 Coordinate routine inspection of warehouses.

 Coordinate monthly physical stock count of all the warehouses.

 Coordinate with management in handling disposal of damaged commodities Asset management

 Work with the manager to ensure that CESVI assets are safe and well managed. Safe custody of vehicles, motorcycles, generators as well as office computers. Qualifications, Skills and Experience:  The ideal candidate must hold a Bachelor Degree in Logistics and Supply Chain Management, Procurement, Business administration. Extensive work experience may substitute academic qualification

 Broad working knowledge and experience in warehousing, transport, food commodity management, procurements and contract management.

 Prior experience preferable with a busy NGO or UN agency, in food commodities handling, tracking and accounting.

 This position requires a person who is a self-starter, who can accomplish tasks with minimal or no supervision.

 He/she should be able to manage a team of staff as well as cooperate with other units.  He/she must be keen on details and a well-organized individual

POSITION DETAILS
Title:
Logistics Officer
Reports to:
Project manager
Supervises
Drivers
Location
Palabek Refugee settlement
Contract Duration
12 months
Expected start date
ASAP

All qualified and interested candidates should send their applications; Updated resume, Cover letter, 3 professional referees and scanned copies of academic documents by email (attachments Max 3MB) to uganda@cesvioverseas.org
OR
Hand deliver to the CESVI Kal Office in Palabek Kal, Lamwo District.
Specify the position you are applying for in the subject line or on the envelope. All applications should be submitted not later than 26th/6/2018, 5:00pm
CESVI is an equal opportunity employer, female candidates are strongly encouraged to apply