Introduction:
This document outlines the Terms of Reference (ToR) for the position of Field Coordinator at CESVI in Syria. The selected candidate will play a crucial role in fostering collaboration, managing relationships with stakeholders, and coordinating program activities for CESVI's initiatives in Syria.
Background:
CESVI is an international non-governmental organization committed to promoting sustainable development and providing humanitarian aid in various regions around the world. In Syria, CESVI implements projects focusing on education and protection.
Role and Responsibilities:
The Field Coordinator will be responsible for the following:
1. Ensure that project activities are implemented on time and according to the approved project documentation
- Implementation of periodic visits to the sites
- Providing the direct manager with periodic (weekly, monthly) detailed reports.
- Support the Monitoring and Evaluation Department with auxiliary information.
- Participate in assessing the schools' (selected by this project) needs.
- Supervising activities.
- Coordinate with the operations department.
- Assure the adherence to systems/standards for quality project implementation.
- Coordinate communication and facilitate information sharing among the project team, community stakeholders, and project beneficiaries.
- Maintain strong working relationships, liaise with various community stakeholders, and mobilize them to ensure full involvement of school administration, teachers, and other relevant stakeholders in the overall implementation and improvement of project activities.
- Compile data provided at the community level as per project requirements and complete project documentation for assigned activities.
- Assist with identifying information for success stories and case studies, giving constructive and objective feedback to ensure professional development, and documenting all visits in writing to be submitted regularly to the project coordinator.
- Interacting with experienced teachers, teachers’ assistants, and PTA, and assisting in reaching the agreed indicators in the logical framework.
- Perform any tasks assigned by the direct manager within their field of work.
2. Implementation of HR Policy and Code of Conduct
- Ensuring compliance with CESVI HR Policy and Code of Conduct within his/her area of responsibility;
- Follow up and address HR issues appropriately.
3. Implementation of Safeguarding policies –Adult at risk/Child Safeguarding/PSEA
- Ensuring compliance with CESVI Safeguarding Policies and full implementation of Safeguarding measures within his/her area of responsibility throughout the project's activities;
- Local mapping on legal, social welfare, and safeguarding/child protection arrangements and local pathways for referral;
- Preliminary assessment of potential safeguarding risks and periodical review;
- Support local CSOs in setting up project complaints and feedback mechanisms (PCFM) by CESVI PCFM Guidelines
- Organization of adequate capacity building, training, mentoring, and advice to project staff, partners, volunteers, and other associates
4. Security Management
- Guaranteeing the respect of the CESVI Security Plan and other rules and regulations on security, in close collaboration with the Security Advisor
- Participating actively in security coordination mechanisms present in the Country, if any
- Guaranteeing that the original essential project’s documents are kept safe and always ready to be transported, in case a quick re-location/evacuation is ordered.
Qualifications and Skills:
- University degree as a minimum, preferably majoring in management, project management, economics, or any related field.
- 1-2 years experience in the field of project management.
- Experience working on Office programs.
- Good organizational and administrative skills and teamwork.
- Good communication and negotiation skills.
Experience:
- At least 3-5 years of experience in project management, coordination, or similar roles within the humanitarian or development sector.
- Proven experience in liaising with governmental authorities, international organizations, and NGOs.
Other Requirements:
Previous experience in similar roles with INGOs is considered a plus.
Duration and Remuneration:
The position is full-time and initially offered for a fixed-term period, subject to renewal based on performance and funding availability. Remuneration and benefits will be commensurate with experience and in line with CESVI's policies.
SAFEGUARDING
Cesvi has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons, or partners.
Cesvi's commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.
HEALTH SAFEGUARDING
Cesvi pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation, who will also examine the vaccination coverage, including the anti-COVID-19 vaccination.
How to apply
Interested candidates are requested to submit their detailed CV, a cover letter, and relevant academic and work references to emergency.coordinator.turkey-ns@cesvioverseas.org by 7 September 2023.
Only shortlisted candidates will be contacted for further assessments.
This Terms of Reference is subject to modification as necessary, in consultation with the selected candidate, to ensure alignment with the evolving needs of CESVI's programs in Syria