Country: Ghana
Closing date: 05 Oct 2016
VACANCY ADMINISTRATIVE ASSISTANT
EUROPEAN COMMISSION PROJECT IN GHANA: “ACCOUNTABILITY, RULE OF LAW AND ANTI-CORRUPTION PROGRAMME-ARAP”
Duration: 50 months (full-time job)
Starting date: October 2016
Place: Accra, Ghana.
Background
The overall objective of the EU Project entitled “Accountability, Rule of Law and Anti-Corruption Programme-ARAP”, is to promote good governance in Ghana by reducing corruption and improving accountability and compliance with the rule of law.
The position
The International and Ibero-American Foundation for Administration and Public Policies, FIIAPP, a Leading European operator in international cooperation, will oversee the implementation of ARAP programme, establishing a Coordination Unit based in Accra.
A full-time administrative assistant is sought as support staff for the coordination unit. The assistant will be employed under a service contract with FIIAPP (www.fiiapp.org).
Key Duties
The administrative assistant will work fulltime at the Coordination Unit, in close cooperation with the local team and FIIAPP Headquarters (Spain).
The main duties, flexible according to project needs, are the following:
General office management: Establishing and maintaining proper document recording system.
Basic book keeping.
Arrange agenda of appointments, meetings and conferences.
Preparation of invoices and receipts.Prove organizational and logistic support: Organization of trips for project participants and staff, including flight and room reservation.
Other logistic support such as organisation of activities and follow up (catering, renting conference rooms, recording participant, manage the payment of per diems and allowances, internal travel inside Ghana or the Member States for all project participants, etc).Maintain the documentation, information and filing system of the office as well as maintain and update the project web page, databases and management system.
Contact with local providers for office supplies, visibility materials, etc.
Profile
Skills and experience required
- University degree.
- Fluent in English, written and spoken (Level C1, Common European Framework of Reference for Languages)
- Proficient computer skills, including Microsoft Office and web pages.
- Drafting and reporting skill
- Ability to arrange appointments, meetings, conferences and maintain multiple schedules.
The following abilities will be considered as an asset:
- Knowledge of Ghanaian Public Administration
- Working experience in any other EU funded project or international organizations in similar functions would be an advantage (provide references)
- Ability to work in an international environment.
- Soft skills and ability to work in a team
Timeframe and location
Working hours required: 40 hours per week, Monday-Friday from 08.00-17.00 with a break of one hour. Flexibility in working time schedule, including occasional overtime, may be required. Travel in land may occur. Working place: Secant Tower, Accra.
Evaluation Grid
Candidates will be tested in practical aspects based on a merit selection system.
Merits (Criteria - Maximum Score)
- Knowledge of Ghanaian Public Administration (CV and reference - 10)
- Working experience in any other EU funded project or international organizations (CV and reference - 30)
- Managerial, Organization communication skills (Interview - 40)
- Computer skills: Excel and Word as a proficiency user (Written test to evaluate level - 10)
How to apply:
- Permanent residency in Ghana.
- Applications should include a full CV, including a motivation letter addressing the following topics: 1) Motivation to work in a European project and work in close cooperation with the public administration. 2) Appropriateness of candidacy. Please, be aware that a set of requirements and an evaluation grid have been provided. 3) References when available, to prove previous experience in EU projects.
- Candidates are requested to forward their applications (motivation letter, CV and references) via email to the address arap.ghana@fiiapp.org till the 5st of October of 2016. In the field “Subject” of the incoming e-mail, the following string, without quotation marks, should be written “CV ARAP Ref: Administrative assistant”.
- Interviews are foreseen to take place in Accra in October and will be conducted in English.
- Tax Clearance Certificate issued by GRA (Ghana revenue authority